Processing of personal data

The National Historical Museums (SHM) is the data controller for all processing of personal data within the public authority’s activities. To protect your personal data, we comply with the EU General Data Protection Regulation (GDPR 2016/679).

Public documents

The National Historical Museums is a public authority of the Swedish state and communications sent to us become public documents and therefore may be disclosed in accordance with the principle of public access to official records and documents.

What personal data do we collect

  • Personal data submitted in connection with orders for publications and subscriptions is stored for as long as necessary to process the order.
  • Personal data submitted in connection with visits to the collections for the study of objects are registered and retained.
  • Personal data submitted for us sending out newsletters is stored until you notify us. You can notify us at any time that you want to unsubscribe, and then your personal data will be deleted.
  • Personal data contained in booking systems regarding conference rooms, lectures, public screenings and school screenings will be stored until you notify us you would like it deleted. You can notify us at any time that you want to have your personal data removed from the system.
  • Personal data submitted in connection with registrations for seminars, conferences, openings and events is saved for as long as is needed for the administration of the activity. In addition to contact information, information about food allergies/intolerance or food preferences may be requested of you here. This data is also removed as soon as it is no longer needed.
  • Personal data submitted at the time of submitting an application for employment is stored for two years in accordance with legal requirements. Your names and contact information is registered and retained. Personal data of applicants who have received the position is retained.
  • Personal data submitted upon registration of interest for employment is stored for one year.
  • Personal data submitted in tenders in connection with procurements is stored for four years in accordance with legal requirements. Your names and contact information is registered and retained. Winning bids are retained.

Requests for extracts from the register

You have the right to request and receive copies from SHM’s register of any information about yourself. This can be done by sending a letter with your name and civic registration number stating that you want information about any data about yourself that we have retained. In order for us to process your request, you must personally sign the letter. Your signature is important so that no one else can request information in our register about you.

If there is personal data about you in our register, it will be sent to your address registered in the population registry.

Requests for rectification, deletion or limitation

You have the right to request rectification of incorrect personal data about you. You can request that our processing of your personal data be restricted.

If the data is no longer necessary for the purposes for which it has been collected or processed, you may have the right to have such personal data deleted. Where SHM has a legal basis for the retention of personal data, the personal data cannot be deleted. Examples of such legal basis can be agreements, archival purposes, or a balancing of interests.

More information about your rights can be found on the Swedish Authority for Privacy Protection’s website.

Contact details

Send a written request for us to delete your personal data to:

Statens historiska museer / National Historical Museums
Registrar
PO Box 5428
SE-114 84 Stockholm

Questions about personal data

For questions regarding SHM’s handling of personal data, you can contact the National Historical Museums’ data protection officer:

Erica Nyström erica.nystrom@shm.se or Registrar, info@shm.se.